One of the key parts of a safety awareness program is the safety meeting and the safety meeting is one of the best methods to motivate workers to get safety out of the classroom and into their job.

Safety meetings impact all of the following:

  1. encourage safety awareness.
  2. get employees actively involved.
  3. motivate employees to follow proper safety practices.
  4. can help to nip safety hazards in the bud.
  5. introduce workers to new safety rules, equipment and preventive practices.
  6. provide vital information on accident causes and types.

There are two types of safety meetings; formal and informal and they can cover a variety of topics.

Formal Safety Meetings

Formal meetings are planned and announced in advance in order to provide your employees with information from weekly safety letters, training issues, regulations, procedures, and hazard protections. 

Informal Safety Meetings

Informal meetings, often referred to as “Tailgate or Toolbox” meetings, can also be planned.  “Tailgate” meetings are often short in duration covering a specific topic.  These short safety meetings are very effective at relating safety to a specific job or work task.

The best time to schedule a safety meeting is in the beginning of the work shift.  Having a clear agenda will help keep the meeting on track and on time.  Here are some samples of items that can be added to the agenda of a safety meeting.

  1. Sign in
  2. Review items from previous safety meetings
  3. Ask for suggestions for future meetings
  4. Cover items identified for current safety meeting
  5. Review or test the participants by asking questions
  6. Present agenda for the next meeting.
Safety Meetings: 
Help keep the awareness of safety issues fresh in the minds of your employees.  
Employees will understand how important safety is to your company.
Employees will be able to help carry that message through their work day.

Sources and additional tips:

Safety Toolbox Topics

CSI Canada Safety 

Tips for organizing your safety meeting – Eazysafe.com

EDITOR’S NOTE: Originally published in August 2016 and updated for freshness, accuracy and comprehensiveness.